Legal Billing Specialist

McElroy Deutsch is seeking a seasoned Billing Specialist to join its Morristown, NJ office. The ideal candidate will bring at least five (5) years of experience in legal billing with a comprehensive understanding of electronic billing systems and law firm billing protocols. This role demands a detail-oriented, deadline-driven professional who thrives in a fast-paced environment and demonstrates a high level of client service and organizational excellence.

The Billing Specialist will be responsible for overseeing the entire billing cycle, from bill generation to final resolution.  This includes close collaboration with internal stakeholders (attorneys) and external clients, ensuring accuracy, timeliness, and compliance with client billing guidelines.

Key Responsibilities

• Prebill review and compliance: Conduct thorough reviews of prebills to ensure accuracy and adherence to client-specific billing requirements.
• Invoice preparation and submission: Generate and submit invoices in accordance with client billing guidelines. Maintain records of client requirements, collaborate with attorneys on fee arrangements, and update timekeeper rates and matter budget as needed.
• Electronic billing: Submit invoices via BillBlast and other client e-billing platforms. Monitor invoice acceptance, manage rejections, and handle appeals promptly to ensure timely payment.
• Cross-training and team support: Participate in cross-training initiatives to ensure seamless coverage across billing functions and contribute to team-wide goals.
• Collaboration and issue resolution: Work closely with attorneys, administrative teams, and billing colleagues to resolve billing discrepancies and provide timely updates on billing matters.
• Inventory monitoring and support: Track unbilled inventory and notify attorneys of aged items to ensure timely billing. Respond to inquiries regarding billing history, client inventory, and payment status.
• Process improvement: Identify and implement opportunities to streamline billing workflows and enhance operational efficiency.

Qualifications

• Minimum of 5 years of legal e-billing experience within a law firm environment.
• Proficiency with e-billing platforms, including Aderant, BillBlast, Elite.
• Strong analytical, mathematical, and problem-solving skills.
• Proven ability to multi-task and prioritize in a fast-paced, deadline-driven setting.
• High proficiency in Microsoft Office Suite, particularly Excel and Outlook.

Skills

• Exceptional attention to detail, ensuring accuracy in all aspects of client billing.

• Strong written and verbal communication skills; able to interact professionally with clients, attorneys, and administrative teams.

• Proven ability to work independently, manage competing priorities, and meet tight deadlines.

• Excellent organizational and time management skills, with the ability to multitask effectively.

Personal Attributes

• Strong client-service orientation, with a proactive and professional approach to addressing client needs.

• High degree of professionalism, confidentiality, and integrity in handling sensitive billing information.

• Effective team collaborator, fostering a cooperative and supportive work environment.

McElroy Deutsch offers competitive salary and bonus opportunities, medical and dental insurance, flexible spending account, 401(k), and paid PTO. The salary range for this position is $78,500 - $87,000.  Actual salary will be commensurate with the candidate’s qualifications and relevant experience.